Tuesday, September 22, 2020

Add a MS Ignite Calendar

If you're attending Microsoft Ignite this week, don't forget that you can create a separate calendar for your sessions - it keeps them from filling up your primary availability calendar, and let's you see them separate from your regular day's events. 

You can also publish the calendar and share the link (like this one, if you're wondering what a Teams geek like myself is interested in at MSIgnite) with a colleague if you want them to know what sessions you're attending.



Monday, September 7, 2020

My [un-official] achievement badges for Microsoft Teams!

I play Xbox, so I'm no stranger to Achievements. I thought it would be nice if we could unlock achievements in our use of Teams as well! One of my favorite that I've seen achieved a lot more these days is...


:)  Check out this form - if you've performed one of these actions in Microsoft Teams lately, grab your badge - you've earned it!


  

Friday, September 4, 2020

Why I like the "for a selected [Teams] message" trigger (Hint: it's about Microsoft To Do)

Being able to build and perform additional actions on a Teams message is already nice. But it became extra nice for me when I realized I could use it to help get Teams messages into Microsoft To Do, which helps me follow-up on important posts from my colleagues.

After starting up my Instant Flow...


...I'm able to build out the Card and ToDo task for my new Teams action. In my card, I simply give myself an opportunity to put an extra note on my new To Do task, which, in my Flow, I add to the subject line...


Together, these allow me to create a new To Do from my Teams message, with an optional note...



My new To Do is now visible and ready for me to add to one of my To Do lists, or add a reminder...



But I really like is how my hashtags are still working in this scenario as well, which makes it easy for me to quickly see all my #FromTeams tasks...



Time to get some things done!

Wednesday, September 2, 2020

Different Guest User Scenarios in a Microsoft Teams meeting

As Teams meeting participants, we all come in different shapes and sizes and flavors. :) When we're joining someone's meeting, we might be a fellow user in their tenant, or we might be an external Guest visiting their tenant. The meeting might be one that someone created in Outlook, or it might be a Channel meeting.  

I tried to show a few of those flavors below, in case it might help someone understand why they're seeing what they're seeing in their next Teams meeting (click the images for a larger view):

Meeting Created In

and the User is a

and the User’s tenant is set to

The chat looks like

Outlook

Guest

A tenant different than the meeting

(no files, only the most basic chat)

Outlook

Guest

The same tenant as the meeting


(better chat, but still no files)

Channel

Guest

The same tenant as the meeting


(user gets files (view/edit) and can even see chats created prior to the meeting)

Channel

Guest

A tenant different than the meeting


(no chat, no files)


Sunday, August 30, 2020

Tips for using Edge in your Microsoft Teams demos - Profiles and Apps

One of the things I do often with customers is demo Microsoft Teams. Given that Teams is a collaboration tool, it's very useful to be able to work with multiple personas in my demos in order to demonstrate different collaboration scenarios. Edge serves me well for this need, particularly with two of its features - Profiles and Apps.

Profiles for your Personas

Profiles are like little browser sandboxes - they keep the cookies, passwords, history etc of a particular user in its own browser session.  While most traditionally used to manage a single persons' 'work' versus 'personal' accounts, they're also extremely helpful for simultaneously working among multiple personas during a demo.

Here, you can see that I'm using three personas in my demo environment - Ricardo, Megan, and the Administrator.  These represent three real and distinct users in my demo tenant:

So, as I browse the web as Megan B, for instance, the browser assumes that persona/credentials throughout my entire session.

I'm now also always 1-click away from using a persona, since I can pin each browser profile to my taskbar:


Among other things, this lets me have [in this case] 3 browser windows open that each behave like unique users. I can have each of them logged into a Teams meeting, fore example, to show different meeting experiences. But one of the most useful scenarios for me is having two users editing the same document, to show real-time co-authoring:


In addition to all these great features, remember that each browser is storing it's own set of cookies and passwords. With this approach, I almost never have to type in a single password for anything I'm accessing, which makes my demos that much more seamless!

Installing sites as Apps

As you might imagine, the Administrator persona is key, since I often have to make configuration or policy changes as part of my demos. In my Admin browser profile, I'm able to navigate to the M365 admin portal and access, for instance, the Teams Admin Center. But given have often this occurs, I also leverage an Edge feature that lets me 'install' that particular website as what appears to be an App in my Windows environment:


After doing so, not only do I now have my Teams Admin Center in it's own app-looking window, but I even have Start Menu buttons pinned and ready to go so that I can later access the Admin Center with just one click! (It also remembers that the Admin Center 'app' should use the MOD Administrator profile)


These features are a must-have if you want to avoid fumbling around for passwords, and to make sure you're able to highlight multi-user scenarios in your demos.


More info:

  • See this in action in this 8-minute video I created for a customer to walk thru how this is done